How do you track donations in QuickBooks?

Churches might avoid QuickBooks because they think they will need a separate system to track donations. Most church accounting programs have a module for accounting and a separate module for keeping the giving records. For years, the rumor was that you could track giving records in QuickBooks…and that rumor is true! I played around in QuickBooks and changed some settings, and it worked pretty slick. For very large churches, they may need a more robust system like Fellowship One or Church Community Builder, but for the majority of churches, that’s not necessary. They don’t need a system to track and communicate with members. They just need something that will give them a statement for each donor.

Below is my quick and fairly successful attempt at tracking donations in QuickBooks:


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  • Nothing useful…sorry

Is QuickBooks a good idea for churches?

Church treasurers rarely change. If you’re elected church treasurer, that’s pretty much a life sentence. Church treasurers are usually very constant and reliable people so chances are, once they find out what works best for them, it isn’t changing until the end of their life sentence. So, when there is a change in treasurers, a lot of churches…and the new treasurer…ask, “What are my choices for church accounting software?”

Most church accounting software is fine, but there is always a learning curve. How many accountants or bookkeepers are trained in Church Windows or PowerChurch before becoming a church treasurer? I would guess that number is probably south of 1%. Probably the vast majority of them have never even heard of any specialized church accounting software. That’s why I encourage churches to consider QuickBooks. Shorten the learning curve with QuickBooks. Here’s more on this:


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